Volunteer

The STC Atlanta Chapter has several volunteer positions open and we’d like you to get involved! Contact Howard Speck if you are interested in volunteering.

***STC elections are underway right now!! Vote January 23 – 30, 2012.***

Open Elected Volunteer Positions

President

Time Requirement: 10 to 15 hrs. per month

The chapter president heads the administrative council and is responsible for all operations of the chapter. The chapter president should be enthusiastic, energetic, responsive, and good at solving problems and resolving disputes. The president should also be gracious and a good listener. The Chapter President:

  • conducts regular meetings of the administrative council (at least three to five meetings per year are recommended)
  • assigns duties to other officers soon after their election
  • suggests schedules for ongoing chapter programs—both within the Society and in collaboration with other professional groups
  • explores topics for the coming year’s meetings with the program committee manager and other officers
  • appoints special assistants or committees for specific tasks not easily managed by standing committees applies and maintains controls for budgets, expenditures, and other fiscal activities, and, together with the treasurer, signs all chapter checks
  • leads the formulation of goals and policies for the chapter
  • contacts committee managers periodically to obtain status/activity reports for submission to the chapter officers
  • submits a report describing chapter activities to the director-sponsor before each STC board of directors meeting (a form for this purpose will be provided by the director-sponsor)
  • submits frequent informal reports to apprise the director-sponsor of the general condition of the chapter

Vice President

Time Requirement: 10 to 15 hrs. per month

The Vice President oversees the professional development area of the chapter which includes Currents, competitions, and Awards and Recognition. The Vice President is strongly encouraged to run for Chapter President the following year. The Vice President:

  • maintains a special awareness of all chapter operations and confers frequently with the chapter president, not only to advise and assist, but also to gain knowledge that could prove useful if the vice president becomes president
  • helps formulate policy and establish the chapter’s long- and short-term goals
  • monitors the chapter’s finances on a continuing basis
  • assumes responsibility for regular meeting programs in some chapters (see the section, “Program Committee Manager’s Responsibilities,” in this chapter)
  • assumes the duties of chapter president when the president is unavailable performs other duties as defined by the president

Secretary

Time Requirement: 5 to 7 hrs. per month

  • Responsible for the chapter history and information.
  • takes minutes at administrative council and other chapter meetings (or arranges for a substitute)
  • prepares and distributes copies of meeting minutes to officers within ten days
  • prepares correspondence related to chapter business at the direction of the chapter president

 

Open Non-elected Volunteer Positions

Programs/Events Manager

Time Requirement: 5 to 15 hrs. per month

  • Identifies topics and speakers for chapter programs with the help of your committee members
  • Organizes programs for regular chapter meetings with the help of the committee members
  • Advertises the meetings, usually through Constant Contact and the website
  • Reports the status of chapter programs to the administrative council
  • Develops a budget for chapter programs

Programs/Events Committee Volunteer

Time Requirements:  1 to 5 hrs. per month

  • Assists the program manager with planning, coordinating, and publicizing the chapter events.

Membership Manager

Time Requirement: Approx. 3 to 5 hrs. per month

  • Works with the chapter Council to recruit new members to the STC and the Atlanta chapter
  • Conducts a renewal campaign to encourage members to renew each year
  • Sends new members a welcome letter with information about the STC and the chapter
  • Answers membership questions as they arise
  • Maintains an up-to-date list of chapter members
  • Updates chapter members’ contact information for email blasts on chapter events

Public Relations Manager

Time Requirement: Approx. 3 hrs. per month

  • Advertise STC Atlanta Chapter events and opportunities to the corporate community, STC members at large, the Society, and potential STC members in accordance with the marketing and/or public relations plan and established publicity procedures.

Student Liaison

Time Requirement: Approx. 3 hrs. per month

  • Encourage student participation in the STC Atlanta Chapter, especially after graduation from student chapters; provide support and guidance to student chapters in Georgia and to the Region 3 student conference; manage the scholarship process.

Sponsorship Manager

Time Requirement: Approx. 5 hrs. per month

  • Coordinates and solicit corporate sponsorship of STC Atlanta Chapter activities and events; manage any advertising provided by the chapter; and build the endowment for the scholarships and bookshelf programs.

Hospitality Manager

Time Requirement: 2 to 5 hr.  per month

  • Coordinate all arrangements with facilities, food, and other meeting needs for the chapter meetings; manage the awards banquet; provide guidance to Currents committee and Special Interest Groups (SIG) managers about meeting facilities.

Nominating Committee

Time Requirement: Approx. 5 hrs. during election months (typically Jan. and Feb.)

  • The nominating committee is responsible for selecting a slate of candidates, handling nominations by petition from members, and preparing the ballot in accordance with the Policies and Procedures.

General Volunteer

Time Requirement: At least 1 hour a month

  • Anyone is welcome to volunteer. As a general volunteer, you are encouraged to attend the chapter council meetings where the chapter business is discussed. These meetings are typically once a month and can be conducted in person or virtually.